A Complete Guide To Planning An Engagement Party

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Fiona Wozney


Fiona Wozney has been in the Global Tourism industry for over 30 years. Her dedication, commitment, and drive to be excellent in what she enjoys doing are evident in all the partners she has worked with, the staff she has mentored, and the clients she has brought a smile to. Beyond her enthusiasm for business, she has a great passion for traveling and embarking on unique, thrilling adventures. Fiona was born in Australia and currently lives in the United States with her husband and two lovely daughters.

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An engagement party is an exciting event celebrating a couple’s marriage decision. It’s a chance for friends and family to come together and share their joy for the couple’s upcoming nuptials. It is typically hosted by the couple’s close family members or friends, and it’s a joyous occasion where all present can express their love and support for the happy couple.

If you need help figuring out where to start planning an engagement party, you’re in luck! Here, you’ll learn how to plan an engagement party that suits the couple’s style and preferences. This article gives you all the information you need to plan an engagement party that is memorable, enjoyable, and stress-free.

Important Factors When Planning an Engagement Party

Planning an engagement party can be an exciting task, but it can also be overwhelming without proper preparation. Here are the critical factors to help you plan a seamless and perfectly run engagement party.

1. Budget

Set a realistic budget right away so you don’t end up overspending and regretting it later. Start by determining who will pay for what—will the couple cover the costs, or will family members or friends chip in? Once you clearly understand who will be contributing, you can start to create a budget that accounts for all the expenses involved.

When creating your budget, leave some wiggle room for unexpected expenses that may arise. Once set, stick to it as closely as possible. Remember, the engagement party is just beginning a long list of wedding-related expenses.

2. Guest List

NDL - Open book with mountain landscape

Before sending out invitations, you must decide who to invite and how many guests to include. You need to ensure that everyone important to the couple is invited while also keeping in mind the budget and venue size.

If you need help deciding who to invite, create a list of the couple’s close family members and friends. From there, you can expand the list to include extended family members, coworkers, and acquaintances.

3. Invitations

Now that you have determined the guest list, the next step on how to plan an engagement party is to send out invitations. Choosing the right invitation design sets the tone for the event and gives guests an idea of what to expect. The invitation design should reflect the style of the party, whether it’s a formal or casual affair.

Besides the design, it’s vital to include all the necessary information on the invitation, such as the date, location, and RSVP details. Ensure to double-check all the information before sending out the invitations. Remember to send out the invitations well in advance to give guests enough time to plan and RSVP.

4. Theme

NDL - Outdoor Garden Party

Choosing the right theme sets the tone for the party and helps create a cohesive and memorable experience for everyone involved. When selecting a theme, remember to consider the couple’s interests and personalities, as well as the overall style of the party.

There are many engagement party themes, such as a garden party, a cocktail party, or a beach bash. Other popular themes include:

  • A rustic or vintage theme.
  • A black and white theme.
  • A romantic and whimsical theme.

5. Venue

When settling on the engagement party’s venue, it’d be best to involve the couple in decision-making. Contemplate their favorite places, hobbies, and interests to choose a venue that is meaningful to them.

6. Food and Drinks

NDL - Table with Food and Drinks

Food and drinks are key elements to consider when planning an engagement party. The menu should fit the party’s theme and budget and suit the couple’s taste. If they have specific dietary restrictions or allergies, accommodate these needs when selecting the menu.

Aside from the food, choosing the appropriate beverages helps achieve a successful engagement party. Whether you opt for a full bar or serve beer and wine, there should be enough drinks to keep guests hydrated and in good spirits. Consider creating a signature cocktail that ties in with the party’s theme or the couple’s favorite drink.

7. Entertainment and Activities

When planning the entertainment and activities, ask the couple what they enjoy doing together. Are they avid board gamers or trivia enthusiasts? If so, including games to play at an engagement party can be a great way to break the ice and get everyone involved.

Additionally, a wellness retreat can be an excellent option for a more relaxed activity since it can help everyone unwind and destress.A wellness retreat can be especially beneficial for the engaged couple preparing for their upcoming wedding.

8. Decorations

NDL - Outdoor Party Decorations

Decorations play a big role in creating a beautiful and memorable atmosphere. When choosing decorations, think about the party’s location and setting. Incorporating natural elements like flowers, foliage, and other outdoor elements for an outdoor engagement party adds to the ambiance.

When setting up the decorations, consider the available space and seating arrangements. You want the decorations to be manageable and not take up too much space.

9. Photography

While there are many things to do for an engagement party, hiring a photographer is something you should remember. Capturing memories of this special occasion is crucial, and a professional photographer can document every meaningful moment.

When selecting a photographer, discuss expectations and preferences. The couple can share their vision and style, and the photographer can suggest poses, lighting, and backdrops. You can also list the key people who should be included in the photos, such as family members and close friends.


As there are numerous things to do for an engagement party, taking on the responsibility of organizing it can be quite stressful. But considering the necessary factors makes the process smoother and less daunting. By involving the couple in decision-making, you can plan a memorable engagement party celebrating their love and commitment.

Host an unforgettable engagement party at New Denver Lodge.

New Denver Lodge is the perfect location for all your wedding festivities. From engagement party spaces to wedding venues in British Columbia, we will provide a breathtaking backdrop for your special day. With our stunning natural setting and exceptional amenities, you and your guests will create memories that will last a lifetime. Contact us today and start planning your dream wedding with us.

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